Full-time Program Coordinator

 

 

Job Purpose:  The Program Coordinator is responsible for developing, delivering and managing the Aboriginal Head Start Program to ensure a safe, developmentally and culturally appropriate environment for children.

 

Reports to: GPFC Executive Director

Based at: 10105-97 Ave Grande Prairie, Alberta T8V 0N5

 

QUALIFICATIONS

• Certification: Level 3 certificate in Early Learning and Child Care

• Knowledge and appreciation of the Indigenous, language, culture and traditions

• Provide a current and clear Criminal Record Check

• Provide a current and clear Alberta Child and Youth Intervention Record Check (including from all provinces of residence in the past 3 years)

• Minimum of two years’ experience in personnel management 

• Knowledge of Day Care Licensing and best practices

• Strong understanding of child development principles

• Comfortable representing the program in settings such as public forums, community events, and professional gatherings where public speaking may be expected

• Proven ability to lead a multifunctional and dynamic team environment

• Able to pivot strategies and priorities using a responsive, strengths-based approach, while being responsive to family and program needs

• Understanding of financial reporting and budgeting processes, including expenditure tracking, the ability to interpret financial statements, petty cash management, and ensure alignment with approved budgets

• Experience in writing funding proposals or contributing to fund development efforts

• Ability to adjust communication tactics to effectively communicate and establish rapport with a variety of personalities, families, staff, peers, leadership and partners

• Knowledge in parenting programs and family engagement strategies

• Proficient in the use of computers, email, and productivity software; familiarity with virtual meeting platforms and digital collaboration tools (e.g. Microsoft Platform)

• Demonstrated innovative thinking and creative problem-solving in program development and service delivery, and able to navigate unique situations, dynamics, and logistics

• Awareness of and sensitivity to the impacts of intergenerational trauma and the ability to incorporate trauma-informed practices into service delivery

• Reliable registered vehicle, driver’s license, clean driver’s abstract and valid insurance

• Valid First Aid

 

 

 

DUTIES & RESPONSIBILITIES

RESPONSIBILITIES TO ADMINISTRATION:

• Develop annual operating budget and projected levels of service delivery

• Monitor monthly expenditures and ensure spending is within predetermined parameters

• Ensure personnel files are up to date and required documents are made available in the employee’s files held in the administration office

• Ensure time sheets are completed and submitted to finance on time

• Attend all GPFC Coordinator meetings

• Approving expenditures within established budget

• Submit monthly board reports to the Executive Director

• Abide by all Policies and Procedures of the GPFC

• Sit on, and actively participate in sub-committees

• Submit proposals and letters as required

• Develop program Policies and Procedures as required and review and update annually

• Represent the program in public speaking engagements and community initiatives

• Identify innovative approaches and lead pilot initiatives that align with Indigenous Head Start principles

• Support long-term planning and organizational growth through strategic input and collaboration with the Executive Director

 

RESPONSIBILITIES TO PUBLIC HEALTH AGENCY OF CANADA (PHAC):

• Build and maintain relationships with PHAC representatives and other stakeholders to support the ongoing program success and delivery

• Submit cashflows and update Annual Operating Plan (AOP) annually or when necessary

• Attend Alberta Aboriginal Head Start Association quarterly meetings, or when needed

• Submit evaluations/progress reports of program as required

• Communicate program outcomes and success stories through clear, impactful reports or presentations

 

RESPONSIBILITIES TO THE TEAM:

• Lead all aspects of staffing, including interviewing, hiring, onboarding, training, and supervising team members

• Provide ongoing guidance, mentorship, and supervision in alignment with organizational policies and expectations

• Organize and facilitate regular staff meetings, including agenda preparation and review of meeting minutes before distribution

• Conduct annual performance appraisals and goal reviews with staff

• Approve time-off requests in consultation with the Classroom Supervisor and in accordance with established timelines, policies, and procedures

• Provide staff support

• Resolve team conflict in a professional and unbiased manner in accordance with policy and create supported team culture within the program

• Provide ongoing support and training opportunities for team members

• Accepts responsibility for ensuring that the organization is in full compliance with all licensing and safety regulations

• Ensure that staff are respectful of children and parents, and that equipment and facilities are clean, safe and well maintained.

• Monitor and record the numbers of children participating in the program

• Keep current, accurate and confidential client and program files.

• Ensure staff are provided with the required information and opportunities to complete mandatory and relevant training

• Collaborate with the Classroom Supervisor to ensure programming is culturally grounded, child-centered, and inclusive of parental engagement

• Work in conjunction with the Family Support Worker to ensure parents/families are receiving adequate and culturally appropriate support from our program, when needed

 

 

RESPONSIBILITY TO THE FAMILIES:

• Ensure that parents/guardians are supported through advocacy

• Establish and maintain professional communication with parents/caregivers by participating in a variety of formal and informal communication strategies (daily conversations, information sheets, social media, emails, etc.)

• Encourage families to be proactive in their child’s education

• Support families in times of crisis

• Parenting sessions available as needed

• Set up annual funds for parent training sessions

 

GENERAL RESPONSIBILITIES:

• Accepts responsibility for ensuring that the program is in full compliance with all licensing, health and safety, transportation and fire regulations always

• Work in conjunction with the (PAC) Parent Advisory Executive in monthly meetings and sub-committee meetings

• Take a lead role in the promotion of services of the Grande Prairie Friendship Centre Aboriginal Head Start Program

• Maintain a safe working environment for staff, clients and visitors and ensure the integrity of the facility and property of GPFC

• Seek ongoing education opportunities which will enhance knowledge pertinent to role

• To maintain professional development through formal and informal workshops, conferences, and other related training opportunities

• To abide by all Policies and Procedures, AHS Staff Policies, Parent Handbook and GPFC Policies and Procedures

• To maintain professionalism and confidentiality of all information related to the children, staff and parents, the program and other Grande Prairie Friendship Centre programs

• Ensure social media posts are professional while following the sensitivities of individual families

 

Email resume with cover letter to:

admin@gpfriendship.com

 

Posting will remain open until suitable candidate is found.